Reliable Partner guide

Don't hesitate to contact us if you have any questions about joining the service!

Reliable Partner guide

Fill in the proxy

  • To join the Reliable Partner service, print out the PDF power of attorney, and fill it in

Fill in the Reliable Partner proxy


  • If your company has a registered company or branch in Finland, please provide the company name and Finnish Business ID of the company in section 1.1, along with its contact person and their phone number. In this case, remember to also register this company in the Finnish Reliable Partner service by filling out a separate proxy. For more information, go to https://www.vastuugroup.fi/fi-en/our-services/reliable-partner

 

Reliable Partner proxy section 4

  • In section 4.1, fill in whether your company has posted workers in Finland. If you have posted workers, valid A1 documents for your workers should be handed directly to your contractor as well as sent to us together with the proxy.
  • If posted workers are unable to provide a valid A1 document from their home country, your company is obligated to get a Finnish pension insurance (TyEL) and a worker’s compensation insurance with a Finnish insurance company for them.
  • In this case, please provide the name of the Finnish pension insurance company in section 4.2. Information on the worker’s compensation insurance should be filled in section 6. Remember to also send us a copy of the certificate when sending the proxy. The certificate should be no older than 3 months old.

Reliable Partner proxy section 5

  • In section 5., please provide the collective agreement used by your contractor. Contact your contractor and ask for this information.

Reliable Partner proxy sections 7 & 8

  • Fill in whether you are currently arranging occupational healthcare services for your employees in section 7. Provide the name and place of the healthcare provider.
  • Notice, that if you have workers, you are required to provide occupational healthcare for them in Finland.
  • If you have a valid liability insurance, please fill in the information regarding this insurance in section
Remember to provide a copy of the insurance certificate when sending in the proxy.

 

  • Provide us with a valid tax certificate from the Lithuanian Tax Administration.
  • Contact the Lithuanian Tax Administration and request a tax certificate that shows your company has fulfilled its tax obligations.

When sending the proxy to Vastuu Group, please provide the following documents and certificates as attachments:

  • Valid tax certificate from the Lithuanian Tax Administration (mandatory)
  • Certificate on worker’s compensation insurance, if workers cannot provide a valid A1 document
  • Certificate on liability insurance (voluntary)

To process your company’s information, we also need an official contact the Lithuanian Tax Administration and request a tax certificate that shows your company has fulfilled its tax obligations. If sent via email, this certificate must be in ADOC format.

Receiving your company’s Reliable Partner report

You will receive your first company report in approximately 2-4 weeks. After this you will be mailed a new version of your company’s Reliable Partner report once a month to the email address you have provided in the proxy.

At the moment, the Reliable Partner report is only available only in Finnish.

tilaajavastuu.fi report

 

Keeping your information up to date

To keep your report up to date, please send us a new tax certificate every month by email to customerservice(at)certbaltic.com, we will contact you when we are updating the report. If sent via email, this certificate must be in ADOC format.

As stated in the terms and conditions of the Reliable Partner service, you must inform the customer service of Vastuu Group if your insurance company changes. If you change your worker’s compensation or liability insurance company, send us a certificate for the new insurance.

The Reliable Partner logo

The Reliable Partner membership logo may be used by companies that have joined the membership programme. The logo can be added to all of the company’s marketing materials and uploaded to its website.

Here you'll find the logo and the terms and conditions for the use of the Reliable Partner logo.